CONSTITUTION AND BY-LAWS
PREAMBLE
We, the members of the Alpha Sigma Phi Philippines, Incorporated, regardless of creed and religion,
devoted to the noble ideals of humanity as embodied in our schools and community, in order to uphold and propagate the Principles
of Service, Leadership and Loyalty, do hereby promulgate this Constitution and By-Laws.
DECLARATION OF NAME, HEADQUARTERS, SEAL, AND AIMS
Section 1 This
organization shall be called ALPHA SIGMA PHI PHILIPPINES, INCORPORATED. Its National
Headquarter shall be located in Dumaguete City, Philippines
Section 2 The organization
shall have only one corporate seal to be adopted by Undergraduate Chapters and Alumni Associations and which shall appear
in all official communications of the organization.
Section 3 Objectives: The organization aims
to:
3.1
Foster lifetime brotherhood and sisterhood and unity among members;
3.2
Promote the welfare of the members
3.3
Build noble leaders and better citizens for tomorrow
3.4 Work for the greater
involvement in the affairs of schools as well as in the community.
ARTICLE II
MEMBERSHIP
Section 1 Membership
in this organization is open to bonafide college students with good moral character, good health, and who have passed the
Alpha Sigma Phi Entrance Examinations.
Section 2 Membership
is also open to members of the community of good standing and manifested exemplary leadership and service to the community
after signifying an application in writing and exhibiting genuine concern and dedication to the organization and duly approved
by the National Council.
ARTICLE III
NATIONAL ASSEMBLY
Section 1 The National
Assembly shall be the highest policy-making body of the organization.
Section 2 The
National assembly shall be composed of the official delegates from undergraduate chapters, alumni associations and the members
of the National Council.
Section 3 The
National Assembly shall be held biennially. In cases of unforeseen events that will bar the holding of the assembly, the National
Council in a meeting called for the purpose, shall motu propio, reset the assembly provided that, the convening of the same
shall not be earlier than 1 month nor later than 3 months after such occurrence.
Section 4 Notice for
the National Assembly shall be sent not less than 3 months before the date fixed.
Section 5 Each official
delegate, or his alternate, in his absence shall make a brief written report on the state of his chapter or association for
the assembly.
Section 6 Annual Meetings
in between National Assemblies shall take the form of educational conferences for the upliftment and enrichment of the life
of the organization.
ARTICLE IV
THE NATIONAL COUNCIL
Section 1 The executive powers and functions
shall be vested in the National Council.
Section 2 The National
Council shall institute and establish means and procedures in pursuing and undertaking judicial functions.
Section 3 The National Council shall be
composed of fifteen (15) members to include the
following:
1. Six(6) alumni members (at large).
2. Six (6) alumni representatives, two
(2) each from Luzon, Visayas and Mindanao
3.Three (3) undergraduates, each representing Luzon, Visayas and Mindanao
Section 4 Members of
the National Council shall be entitled to one vote during the National Assemblies.
Section 5 The National Council shall act
as Board of Directors of the Organization.
Section 6 The
term of office of the National Council Members shall be four (4) years except for undergraduate, which shall be two (2) years.
For the first National Council Members, the first three (3) highest votes of the alumni at large and the alumni representatives
of Luzon, Visayas and Mindanao shall serve for a term of four (4) years and
the last three (3) shall serve for a term of two (2) years. The succeeding elected members shall serve for four (4) years.
They shall be elected thru secret balloting among members of the assembly.
Section 7a The following standing committees
shall be composed of members of the National Council as Chairman, to wit;
1. Committee on Membership and Expansion
2. Committee on Alumni Affairs
3. Committee on Undergraduate Affairs
4. Committee on International Affairs
5. Committee on Ways and Means
Section 7b The Chairman is given the blanket
authority to appoint at least five (5) members of their respective committees, and submit the same to the National Council
for proper acknowledgement.
A National Council member shall occupy only one position; i.e. National Officer or Chairman of a standing committee.
Section 7c These committees
shall assist the National Council in decision-making relative to committee affairs functions.
B. THE NATIONAL OFFICERS
Section 1
The National Officers shall be as follows:
1.a President
1.b Vice President
1.c Executive Director
1.d Treasurer
1.e Auditor, and
1.f Herald
Section 2 The National
Officers shall be elected by the National Council members and shall serve for a period of two (2) years, except for the Executive
Director which shall be appointed by the President and concurred by the National Council. The term of office of the Executive
Director is co-terminus with the President.
Section 3 In case of
vacancies in the National officers by reason of death, incapacity or Immigration, the National Assembly shall elect the new
Board.
C. QUALIFICATIONS
AND DUTIES OF NATIONAL OFFICERS
Section 1 The
National President shall have the following qualifications:
1. a He
must be a degree holder or a graduate of at least four-year course.
1. b He must be a bonafide and active member of good standing.
1. c He
must be of good moral character
Section 2 The duties of the National President
are:
2. a
He shall be the Chief Executive of the organization
and shall be directly responsible and render reports to the assembly relative to the affairs of the organization.
2. b
He shall preside the National Assembly and in all National Meeting of the organization.
2. c
He or his duly authorized representative, shall issue permits to organize, establish, and recognize chapters and alumni
associations.
2. d
He shall prepare a two-year program and budget subject for approval of the National Council.
2. e
He shall be responsible in fund disbursement and other fiscal matters of the Organization.
Section 3
The National Vice President shall have the same qualifications as the National President.
Section 4
The National Vice-President shall have the following duties:
4.a
He shall automatically take over and act as the National President in case of incapacity, death or permanent disability
on the part of the National President. He shall assume the presidency but only for the unexpired term.
4.b
He shall assist in the over-seeing and or supervising the overall operation of the undergraduate chapters and Alumni
Associations.
4. c
He shall perform all other functions as assigned by the National President.
Section 5 Qualifications
of the National Executive Director.
5.a
The National Executive Director must possess all
the qualifications of the National President as provided for under Section 1, subtitle C, Article 4, Supra, In addition,
he must be willing to work full time and accept compensation which shall be determined by the National Council.
Section 6 Duties
of the National Executive Director:
6. a He shall be responsible for the maintenance
of the National Headquarter;
6. b
He shall be responsible for the orderly keeping of the records of the organization, and the proper dissemination of
the communications/correspondents to all concerned;
Section 7
Duties of the National Executive Director:
6. a He shall be responsible for the maintenance
of the National Headquarter;
6. b
He shall be responsible for the orderly keeping of the records of the organization, and the proper dissemination of
the communications/correspondents to all concerned.
Section 8 Duties
of National Treasurer
8. a He shall be the chief budget officer of the
organization;
8. b
He must keep an accurate record of all collections, disbursements and other financial
activities of the organization;
8. c
He shall update and present the book of account to the National Council during its annual meeting.
8. d
He shall present an annual audited report to the Securities and Exchange Commission when required, and to the National
Assembly with or
without a need for a prior request or demand.
8. e
He must deposit the funds of the organization in any reputable bank for
safekeeping and withdraw any amount thereof only upon the order of the National
President or by a decision of National Council.
Section 9 Qualifications
and Duties of National Auditor
9.a He must be a bonafide and active member of good standing in the
organizations.
9.b He must show honesty, concern and objectivity in
his work.
9.c
He must preferably be a commerce graduate with knowledge and experience in auditing.
9.d He
must be of good moral character.
9.e
He must conduct a periodic audit of the national treasurer and or chapter/associations treasurer.
9.f He
must submit report on the financial status of the organization to the National Assembly
and the National Council.
9.g
He shall report any and all irregularities done in any offices of the organization, and submit his findings and recommendations
for appropriate action by National Council
Section 10 Qualifications and Duties of National Herald
10.a He must have a working knowledge and
journalism and must posses adequate skills and talent and oral and written communications.
10. b He shall be a Director of Publications
and such, he shall be responsible of all publications of the organization including the National Newsletter.
10. c He must be ready to assume other
duties that maybe assigned him by the National President
ARTICLE
V
ALUMNI ASSOCIATIONS AND UNDERGRADUATE CHAPTERS
A. ALUMNI ASSOCIATIONS
Section 1 The following are
qualified to join and form Alumni Associations:
1. a
Brothers and sisters who finished at least four year course and economically stable.
1. b
Brothers and sisters who have acquired a certificate of Diploma of any two-year course or less from any educational
institutions duly recognized by the Commission on Higher Education and economically stable.
1. c
Brothers and sisters who not having been able to finish a degree nor acquire a certificate/ diploma but gainfully employed
and financially capable may qualify to join an Alumni Association subject to the other legal requirements that maybe her after
impose by the Alumni Association.
Section 2
Upon application a Certificate of Provisional Recognition maybe granted to an Alumni Association having at least fifteen
(15) members, provided but no accredited Alumni Association exists in the Area. The formal recognition and chartering shall
be issued only after inspection of the Executive Directors. In the event that the Executive Directors cannot do the inspection
for some reasons or another, it will now be the discretion of the National President to inspect or assign the Board of Director/s
of the area to do the inspection. Inspection shall take place within a prescribe period to be set by the National Council
upon receive of the application for inspection.
Section 3
Alumni Associations shall governed by their own policies, rules and regulations not consistent with these Constitutions
and By-Laws and those approved by the National Assembly/ Council.
Section 4
Each alumni Association shall be entitled to two (2) official/voting delegates and one (1) alternate to the National
Assemblies or Convention.
Section 5 The following shall be the officers of the Alumni Associations; Chairman, Vice Chairman, Secretary, Treasurer, Auditor,
and Press Relations Officer, all of which shall be prefixed with the descriptive word, “Alumni”.
B. UNDERGRADUATE CHAPTERS
Section 1
The following shall be the officers of the Undergraduate Chapters; Grand Chancellor, Chancellor, Keeper of the Scroll,
Exchequer, Keeper of the Mace, Pledge Educator, Herald and two (2) Alumni Advisers.
Section 2
Undergraduate Chapters shall be established in Educational Institutions duly recognized by the Commission on Higher
Education.
Section 3
A newly organized chapters shall only be issued a Certificate of Recognition only upon submission of the requirements
set by the National Headquarters and upon attendance in a National Leadership Conference (NLC) or National Biennial Convention
(NBC).
Section 4
Each chapter has its official name-a letter or a combination of the letters of the Greek Alphabet followed by the name
of the institution where it is located.
Section 5
Each Chapter shall be entitled to two (2) official/voting delegates and one (1) alternate to National Assemblies or
Conventions.
Section 6
Each Chapter shall formulate its own rules, regulations and policies for its government not inconsistent with this
Constitution and By-Laws and policies adopted by the National Council/assembly.
Section 7
The Grand Chancellor shall see to it that all communication from the National Headquarters and National Officers are
read in meetings.
Section 8
In the event that a Chapter becomes in active, its certificate of recognition, records and other properties shall be
surrendered to the National Headquarters, and for this purpose, the National President may appoint at Trustee to take custody
of such properties.
c. NATIONAL
ALUMNI Business Club
d. NATIONAL
Alumni Foundation
e. Past National
President Advisory
ARTICLE VI
FEES, CHARGES AND ASSESSMENTS
Section 1
Registration Fees in such amount as has been prescribed under this Constitution and By-Laws and Policies adopted by
the National assembly shall be collected from the individual and undergraduate Members. Such fees shall be remitted to form
part of the National Fund.
Section 2
Each Chapter or Alumni Association shall authorized to collect from their members monthly dues in accordance to their
respective By-Laws and policies, provided thirty per centum (30%) of such Monthly Dues shall be remitted to the coffers of
the National Council.
Section 3
Recognition Fees, in such amount prescribed under this Constitution and By-Laws and the policies adopted by the National
assembly shall be collected from individual Alumni and Undergraduate Members, which fees shall be remitted to the National
Council and form part of the National Budget.
Section 4
Other sources of organization funds shall consist of donations, contributions and proceeds from fund-raising projects.
ARTICLE VII
GENERAL PROVISIONS
Section 1
An applicant sworn in as a full-pledged member shall be entitled to all the rights and privileges as well as the obligations
and responsibilities provided for under this Constitution and By-Laws.
Section 2
All members shall have the right to redress for grievances for abuses and injustices committed against them by other
members.
Section 3
All Members shall have the right to question and/or petition “in writing” any standing rule or regulation
of the organization which are contrary to democratic ideals and procedures.
Section 4
No Members shall attend any activity or gathering come to school, attend classes, and loiter around the school campus
when drunk or intoxicated.
Section 5
Vandalism or any act delinquency is strictly prohibited and members found committing any unlawful act shall be dealt
with accordingly.
Section 6 A Member must cooperate and contribute fully in the project undertaken by the organization.
Section 7 The calling of “ Brother” or “ Sister” in or outside the
school must be emphasized.
Section 8
No Member can affiliate with any chapter or alumni association unless he presents a certification from his mother chapter
that he is cleared of his accounts and other obligations therein, and that he is not under penalty suspension.
Section 9
All bonafide members shall abide by and follow this Constitution and By Laws, rules and regulations and the policies
of the organization. Any violation of the same shall be subject to the penal provisions.
ARTICLE VIII
AMENDMENTS
Section 1
This Constitution and By Laws or any provision hereof may be amended, revised, modified, or repealed if three-fourths
(3/4) votes of the members present to the National Assembly at a regular session called for the purpose, or through a Constitutional
Convention provided that it shall not be amended, or revised within four (4) years from its ratification and not as often
as five (5) years thereafter.
Section 2
Any amendment to or revision of this Constitution and By-Laws made in a Constitutional Convention or in a National
Assembly shall be valid only when approved or ratified by a majority vote of the members present in the Constitutional Convention
or of the National Assembly during its regular session.
ARTICLE IX
RATIFICATION
Section 1
This Constitution and By-Laws shall be approved upon its Ratification by at least three-fourth (3/4) votes of all official
Delegates presents at a National Assembly during its regular session.
Ratified and Unanimously Approved
16th National Biennial Convention
Capitol Convention Center
Pili, Camarines Sur
April 29 to May 1, 2006
